Accounting processes have been established to help us be good stewards of the financial blessings God provides Northview Church. Our ability to run our ministries is dependent on our contributors. Please consider this as you make purchases for Northview Church ministry work.
- Your position may require you to purchase goods and/or services for Northview. Please do not make purchases with a personal credit card. If your position requires you to make regular purchases, please ask your Supervisor to request a Northview MasterCard to be issued in your name. If you are issued a Northview MasterCard, additional training and procedures will be provided for you to submit an Expense Report using Tallie.
- Be sure to get approval from your Supervisor prior to purchasing goods/services as required or necessary. For any resulting invoices/contracts to be paid via check, please reference the Chart of Accounts (Staff Hub in the Staff Documents>Accounting documents) to indicate the Account #, Department #, Location #, Fund ID # and Project Code (if applicable), and then obtain your supervisor’s signature prior to turning in to Finance Department for payment. If you aren’t sure about which codes to use, please ask your Supervisor. Taking care of these steps will allow us to get the invoice paid in a timely manner.
- Reimbursement for mileage related to official church business is available. Please complete the Mileage Reimbursement Form, which is accessible through the link in the Form Requests section of the Staff Hub site. Mileage is reimbursed at $.67 per mile. Please exclude commuting miles from your calculation. See section 413 for more information.
- Always use our sales tax-exempt status to have sales tax removed from your purchase. A sales tax wallet card is enclosed in the new hire packet and the full-sized ST-105 Indiana Sales Tax Exemption Form is also available on the Staff Hub in the Staff Documents >Accounting documents. This may take some effort and patience on your part to get the sales tax removed, but it does go a long way in saving Northview thousands of dollars every year!
- Remember it is our responsibility as staff to be accountable to God and Northview members, attendees, contributors and visitors. If we can stretch our budgets through these discounts, we can do more for God’s Kingdom!
The Accounting Team is happy to answer any questions or concerns you have about the purchasing process.