We are fortunate to have fairly flexible standards in our unique office environments. There are office and workspace configurations of all sizes, as well as a variety of designs and arrangements within our office area. Because of this, we believe following a few practical guidelines related to the use and care of our office environment will be helpful. These standards were developed to help us achieve a fresh, clean, organized and well-designed office.
FURNITURE
A desk, chair and storage space are available for your use. If they’re not, please make our Facilities Team aware of this, and they will provide you with these necessities from our furniture inventory. Staff members who have a private office space may also expense essential basic furnishings if not available in inventory. Please be conscientious of the amount you are spending with these purchases and always obtain prior approval from your supervisor and Operations Pastor.
Desks, storage cabinets and other office furnishings are Northview’s property, and any leadership-designated representative may inspect them at any time, with or without prior notice.
MAINTENANCE
If you have a need for maintenance, submit a maintenance request using the Northview Requests link found either in the Rock or on SharePoint.
WALLS AND DESIGN ELEMENTS
You are welcome to use your own decorations and design elements to personalize your office space. However, candles with a flame are not allowed. Please use candle or wax warmers if you choose to have a candle.
If you believe a wall or room needs to be repainted, please submit a Maintenance request. Facilities staff will consider the request and complete it on an as-need basis. If you would like to request a specific paint color from a pre-approved color chart, prior approval from your supervisor and Operations Pastor.
MOVES AND REMODELS
Employees and staff teams may be relocated every once in a while. In this case, if the existing furniture and decorations do not accommodate the new workspace, a budget proposal may be submitted to your supervisor and Operations Pastor for new furnishings. Other than this specific circumstance, please ask for prior approval if you believe your current furnishings are in disrepair or sub-standard.
Staff members are prohibited from moving offices, creating new office space, swapping offices or relocating from their current office. Requests to move workspaces or renovate must be made in writing to your supervisor and Operations Pastor.
CARING FOR OFFICE/WORKSPACE
Staff members are responsible for the basic organization and appearance of their own office space, which include maintaining a clean environment. Custodial services will regularly remove trash, wipe down working surfaces and vacuum. Please make every effort to make your space welcoming and professional at all times.
SOUND
With the open-office environment that we have in some areas, it is important for us to be considerate of one another concerning sounds and noise. When talking in groups, even if you are speaking informally to one another, please consider speaking in a separate room away from the open offices. Please use headphones when listening to music, watching videos, or participating in a video meeting.
TEAM MEETINGS
There are many spaces throughout our buildings that are suitable for team meetings. Please reserve the room anytime you need to use the space and make sure someone hasn’t scheduled a meeting in the room prior to using.
TECHNOLOGY
Upon your start date at Northview, any technology required for your job will be provided to you. If for any reason this equipment is not adequate, please contact your supervisor who will work with the IT Director to provide a prompt resolution. Any device or equipment not provided by Northview must use the public wireless network and under no circumstances may be plugged into a wired network port or connected to a password-protected wireless network without approval.
This includes, but is not limited to, personal computers, printers, mobile devices or any other device requiring a network connection. IT cannot support home devices, and it presents a risk to both the Northview network and your own personal device when you use it for work-related tasks. All power and data cords should remain orderly and tied together if possible.
The IT Director should be made aware prior to any adjustments of office workspaces that require moving any computers, phones, printers or other provided equipment prior to moving. Network connections are specific to device type and moving equipment may impact functionality.
SECURITY
The safety of all staff members is important to us. There are doors that require an ID badge card reader for security reasons. Please do not prop any of these doors open. We are all responsible for the safety and security of our campus. Please turn off the lights and lock the doors when you are finished using a room and/or leaving the building after an event. Click HERE for the safety & security manual.
RECEIVING GUESTS or Ministry Associates
When the receptionist notifies you of a guest who has arrived to see you or attend a meeting, please go greet your guest at the front office in the receptionist waiting area.